Faculty Administrative Assistant – Internal Hospital Medicine (IHM) Program Administration 

H. Lee Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, “To contribute to the prevention and cure of cancer.” With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remained committed to excellence in an atmosphere characterized by kindness, caring, and hope.

Job Summary:

• Based in IHM Program Administration, the Faculty Administrative Assistant position provides a variety of administrative support functions for department faculty & administration leadership. This includes overall coordination of program administrative support activities to ensure the smooth & efficient operation of the program

Position Highlights:

• Administrative duties & responsibilities
• Program & department support
• Faculty/APP support

The Ideal Candidate:

• Demonstrates a high degree of technical competence, intrapersonal skills, attention to detail, independent critical thinking, and decision-making;
• Clinical administrative professional with the ability to appropriately coordinate and handle sensitive and confidential information.

Responsibilities: 

• Coordinate projects as assigned by the Faculty, Department Chair, and Department Administrator;
• Provide superior Outlook calendaring and complex calendar management to several faculty.
• Maintains non-conflicting daily schedules of appointments, meetings, frequently coordinated internal and external meetings with multiple attendees.
• Reviews, enters, and maintains several on call schedules.
• Prepare reports for meetings and academic or research abstracts;
• Organize and maintain accurate records, which include, but are not limited to, licensing, memberships, certifications, W-9, CVs, and PDF expenditures, etc.
• Maintain knowledge of policies within the program and hospital to actively resolve problems/conflicts, while recommending solutions, initiating action, and follow-up.
• Helps to support Graduate Medical Education (GME) schedule coordination. 

Credentials and Qualifications:

• High School Diploma required; Associate’s Degree preferred;
• Minimum of three (3) years’ administrative assistant experience required; medical setting preferred   
• Requires knowledge of office processes, workflows, and advanced MS Office applications i.e. Word, Excel, PowerPoint;
• Must have excellent customer service skills and experience working with patients and the public;
• Excellent verbal & written communication skills, familiarity with medical terminology and office organizational protocols & procedures, interpret and apply instructions to assigned activities;
• Must be an independent team member that is engaged, proactive, and highly motivated.
• GME experience a plus.