Coordinator Support Services Administrative Ops

Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, "To contribute to the prevention and cure of cancer." With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remained committed to excellence in an atmosphere characterized by kindness, caring, and hope.

Position Highlights:

·Provides procurement and financial support for the Facilities Support Services Division.

·Under direction of the Manager of Business Operations, the coordinator organizes cost analysis data and prepares the monthly, quarterly and annual reports for the division.

·Responsible for the procurement of goods and services for the division.

·Collaborates with Accounting and Purchasing with cost analysis plans.

·Manages the invoice process from vendor setup, through purchase order, to invoicing.

The Ideal Candidate:

·Word processing and spreadsheet computer skills.

·Excellent written and verbal communication skills.

·Knowledge of general business machines, good telephone etiquette and ability to interact with employees and management.

·Ability to be self-motivated and work independently without supervision.

Responsibilities:

·Independently resolves problems/conflicts in a manner requiring considerable knowledge of policies, procedures, and operations within the Division's functional areas of responsibility.  Recommends solutions, initiates actions and follow up.

·Assist Contractors with Purchase Orders, Invoices and Reptrax badging along with Moffitt's Policies and Procedures.  Represent management to resolve pending issues or problems with outside vendors or with individuals/departments within the Cancer Center.

·Audits weekly payroll for all departments under the Service Support division.

·Recognizing the importance of creating a win/win environment functions as contractor liaison promoting a business partner relationship between Contractors, Vendors and all Moffitt staff.

·Provide assistance with state and local regulatory agencies.  Maintains documents and contract files.

·Maintain all project related records, warranties, electronic files, notices, scanning and documentation materials.

Credentials and Qualifications:

·Associate's Degree - in lieu of Associate's Degree, a HS Diploma/GED with 2 additional years of relevant experience can be considered.

·Valid Florida Driver's License required

·Minimum of seven (7) years' experience directly involving business administration experience coordinating facilities support related functions within a healthcare facility, healthcare provider facility, construction, property management, educational facility or utility/public works company.

·Three (3) years relevant purchasing/invoicing and vendor management experience preferred.