Position Description

• Creates and follows up on work orders regarding facility infrastructure, utilities, custodial and telecommunication request
• Coordinates equipment moves within/between labs, removal, storage, reuse, and recycling of equipment and consumables on a regular basis
• Maintains and approves security clearance for tap card readers, requests and manages key request/lock maintenance and changes

• Works with OOF to manage, track and tag capital assets
• Manages and acts as “power of attorney” for department-controlled substances license. This includes ordering, tracking, and distributing all controlled/non-controlled medical substances. Quarterly audits/respond to issues with lab logs/diversions. Collect and document all substances that expire and coordinate with EH&S for disposal.
• Order/manage department supplies and shared equipment PM’s. Involves scheduling PM’s and working with technicians to schedule repairs. Ordering includes lab coats, dry ice, paper towels, and bleach.
• Help manage lab rosters, SPACEWALKER program, and issues with Harvard Training Portal.

• Serves as local expert on safety regulations, laboratory compliance and arranges meetings to discuss new regulations and compliance policies.
• Builds strong relationships with people at all levels of the organization and communicates technical policy/procedure, etc. to a broad range of audiences (HMS Facilities & Operations, Engineering & Construction, EH&S, etc.).

• Works with labs to ensure projects and lab space are approved by applicable internal review boards COMS, IRB, and IACUC.
• Assists labs with post EH&S inspection items to ensure operating within compliance.

• Communicates effectively with department members to inform them of events such as facility shutdowns and upgrades; coordinates work with the Facilities Department to implement new plans, policy and scheduled work to be performed.

• Will assist in ensuring new labs have the resources needed to effectively and efficiently open a new lab, including scheduling large equipment moves, coordination of cleaning and custodial services, and storage of equipment.
• Will assist with coordinating lab moves and closures.
   

Basic Qualifications

Bachelor’s degree or equivalent education, plus 3 or more years of progressively more responsible experience in a research environment.

Additional Qualifications and Skills

• Flexible and supportive management style, with demonstrated ability to motivate, develop and inspire diverse personnel.
• Successful record of mentoring and building a team with a strong service-oriented attitude.
• Ability to work after hours should emergencies occur with respect to facilities.
• Understanding of research lab culture and experience planning lab and research support spaces. Must be well organized, flexible, and able to multitask with grace and flexibility.
• Excellent interpersonal and communication skills.
• Ability to influence others for which there is no direct reporting relationship.

Additional Information

This is an in-person position based on our campus in Boston.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. 

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

• Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
• Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.