Expense Management Analyst
Cleveland Clinic
Cleveland, OH
Job posting number: #7121768 (Ref:ccf17659878)
Posted: January 20, 2023
Application Deadline: Open Until Filled
Job Description
Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as the No. 4 hospital in the nation, according to the U.S. and World News Report. At Cleveland Clinic, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.
The Department Analyst IV functions as a primary resource for operating units regarding the collection of data, analysis and evaluation of operational resources, services, programs, systems, budgets and procedures. This role would be an integral part in the expense management of some of our highest volume vendor spend within IT. This individual would play a huge role in helping to manage our multi-year roadmap of spend and would help the Cleveland Clinic drive towards embracing a more digital landscape that would help to serve it's greater mission within healthcare.
The ideal candidate is someone who:
-Has a strong financial acumen along with organizational skills.
-Is highly motivated to be a self-starter and look to drive change.
-Has financial acumen, experience with or the desire to learn about IT technologies and platforms.
This is a rewarding opportunity that offers growth-oriented, mentorship, support, and resources. You will experience great exposure to both the institute and department leadership and have numerous opportunities for career growth.
Cleveland Clinic provides what matters most: career growth, delivering world-class care to our patients, continuous learning, exceptional benefits and working for an organization that offers many long-term career paths. Join us and experience a culture where opportunities to advance and the support to get there go hand-in-hand.
The Department Analyst IV functions as a primary resource for operating units regarding the collection of data, analysis and evaluation of operational resources, services, programs, systems, budgets and procedures. This role would be an integral part in the expense management of some of our highest volume vendor spend within IT. This individual would play a huge role in helping to manage our multi-year roadmap of spend and would help the Cleveland Clinic drive towards embracing a more digital landscape that would help to serve it's greater mission within healthcare.
The ideal candidate is someone who:
-Has a strong financial acumen along with organizational skills.
-Is highly motivated to be a self-starter and look to drive change.
-Has financial acumen, experience with or the desire to learn about IT technologies and platforms.
This is a rewarding opportunity that offers growth-oriented, mentorship, support, and resources. You will experience great exposure to both the institute and department leadership and have numerous opportunities for career growth.
Cleveland Clinic provides what matters most: career growth, delivering world-class care to our patients, continuous learning, exceptional benefits and working for an organization that offers many long-term career paths. Join us and experience a culture where opportunities to advance and the support to get there go hand-in-hand.
Responsibilities:
- Analyzes and evaluates operational and financial functions of administrative and operational units.
- Analyzes departmental resources, services, systems, budgets and programs.
- Prepares reports based on analysis.
- Conducts comprehensive statistical analysis and evaluation of unit services and performance.
- Identifies program or service strengths, weaknesses, and financial impact.
- Identifies opportunities for service and program improvement.
- Develops special reports and recommendations.
- Participates in the development of operational plans, procedures and systems.
- Reviews and evaluates current procedures and systems and develops recommendations for improvement and/or change.
- Conducts presentations and advises others regarding key changes or related issues.
- Other duties as assigned.
Operating Budget:
- Facilitate and assist ITD product owners in creation and maintenance of annual Operating budgets - including workforce management and contract level detail of IT budget
Variance Analysis & Financial Reviews:
- Facilitate regular financial reviews with ITD product owners
- Review, analyze, and engage with ITD product owners to identify financial variances in operating budget.
- Ensure timely adherence to variance comment reporting as a result of identified variances.
Cash Flow:
- Support timely and accurate cash flow and inform depreciation projections of capital projects related to ITD.
- Help to maintain portfolio roadmap based on spend projections and timelines. Makes perpetual updates as needed based on project timeline revisions.
- Manages lifecycle flow of capital requisitions to invoice payments, helping to inform cash flows.
- Work with project management information system support to improve cash flow projections and models.
Process Management:
- Attend regular touchpoint reviews with ITD Project Owners and Stakeholders and end users, to understand if projects are on schedule and are meeting timelines.
- Support ITD in developing and maintaining capital project funding plan for large projects in coordination with Capital Accounting funding requests.
- Track and report project available funds against project funding plan to inform business and Capital Accounting on funding timelines.
Budgeting:
- Develop process and procedures around project budgeting in collaboration with ITD and Capital Accounting.
- Ensure budgets are up to date and accurate in project management information system.
- Maintain, track, and report on contingency, commitments, and anticipated costs to complete.
- Ensure appropriate budget categories are used in regards to funding change orders.
- Track and report project financial health of projects to key stakeholders leveraging project management information system.
Miscellaneous:
- Drive consistency and accuracy between systems and data in coordination with ITD and Capital Accounting.
- Ensure appropriate internal controls are being adhered to.
- Prepare financial presentation decks as needed.
- Liaison between ITD and Capital Accounting.
- Develop metrics and analytics for design & construction around assigned duties.
- Ad-hoc duties and responsibilities as assigned.
Education:
- Bachelor’s degree in Finance, Accounting, Business, Health Care Administration or related field.
Certifications:
- None required.
Complexity of Work:
- Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.
- Must be able to work in a stressful environment and take appropriate action.
- Excellent analytical, communication and customer service skills.
Work Experience:
- Four years of high level statistical analysis experience.
- Offset: Master’s degree and three years of experience.
Preferred Qualifications:
- Experience with Microsoft Excel
- Familiarity with reading contracts
Physical Requirements:
- Requires dexterity sufficient to perform work using a P.C. extensively.
- Requires normal or corrected visual acuity to normal range; must sit or walk for extended periods of time.
Personal Protective Equipment:
- Follows standard precautions using personal protective equipment as required.
Keywords: Finance, Accounting, Expense, Budgeting
By embracing and understanding the diversity EVERY ONE brings, Cleveland Clinic has created an inclusive culture that promotes innovation, growth, and new ideas. This has enhanced our ability to attract the best global talent to provide the best patient experience possible. Cleveland Clinic is pleased to be an equal employment/affirmative action employer: Women/Minorities/Veterans/Individuals with Disabilities. Smoke/drug free environment.