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FACULTY ADMINISTRATIVE COORDINATOR - RADIATION ONCOLOGY PROGRAM ADMINISTRATION

H. Lee Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, “To contribute to the prevention and cure of cancer.” With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remained committed to excellence in an atmosphere characterized by kindness, caring, and hope.

JOB SUMMARY: 

The Faculty Administrative Coordinator provides administrative and clerical support to the Faculty in the Radiation Oncology department. This position requires competence, skill, organization, independent thinking, flexibility, excellent interpersonal skills, self-motivation, the ability to multi-task and to work well with all levels of internal management and staff, as well as outside clients.

POSITION HIGHLIGHTS: 

• Administrative duties & responsibilities
• Program & department support
• Faculty/APP support

THE IDEAL CANDIDATE:

• Demonstrates a high degree of technical competence, intrapersonal skills, attention to detail, independent critical thinking, and decision-making;
• Clinical administrative professional with the ability to appropriately coordinate and handle sensitive and confidential information.

RESPONSIBILITIES: 

Meetings

• Prepares meeting agendas, takes minutes, transcribes, updates and distributes to committee members and their administrative support along with agenda and materials to be discussed at the meeting for committees chaired by radiologists to which assigned; i.e. QA meetings, Peer Review QA, Radiology Fellowship/Residents meetings, Executive Committee meetings.
• Organizes and manages events and various large meetings as requested by Radiologist.
• Coordinates the Radiologist(s) calendars and meeting arrangements including scheduling of appointments, meetings, conferences, special events; anticipates and resolves scheduling conflicts.

Administrative:

• Completes searches for abstracts, medical journal articles, etc., and makes copies for the radiologists as needed. Compiles needed bibliographies and/or curriculum vitae as needed.
• Assists in providing administrative support for special projects by compiling data, pulling slides on cases if clinically necessary.
• Assembles the dossier that is required by the APT Committee for the promotion/tenure cycle (including mid-tenure review).
• Maintains and updates CV's in the Moffitt format as required by the Office of Faculty Affairs.
• Coordinates and completes special projects with minimal supervision that are associated with the responsibilities of the radiologists for whom they support.
• Completes Physician Time Studies on a quarterly basis that tracks the hospital administrative effort used by the Pathologists. This is a Medicare requirement.
• Screens incoming telephone calls using professional phone etiquette and receives visitors for radiologists.
• Coordinates travel arrangements, including transportation and lodging, prepares related itineraries and maintains accurate records for reimbursement purposes; prepares expenses reports within 30 days of travel.

CREDENTIALS & QUALIFICATIONS: 

• High School Diploma required; Associate’s Degree and Bachelor’s Degree preferred;
• At least four (4) years’ experience as an administrative assistant preferably in the Health Care Industry is required. Prefer experience in working in a radiology environment with physicians/faculty.
• Proficient in MS Office: Word, PowerPoint, Outlook and Excel. Demonstrated keyboard efficiency. Superior verbal and written communication skills; ability to communicate with individuals at all levels of the organization. Prefer knowledge of radiology technical terminology.