Sanford Burnham Prebys is a preeminent, independent biomedical research institute dedicated to understanding human biology and disease, and advancing scientific discoveries to profoundly impact human health. Join us in beautiful La Jolla, California!

Summary:

The Operations Administrator provides administrative and organizational support to ensure the smooth and efficient daily operations of the Cancer Center.  The position maintains the confidentiality of privileged information and performs a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, discretion, and flexibility.

Duties and Responsibilities:

The Operations Administrator supports Cancer Center leadership and faculty with the following:

• Manages Cancer Center programs and initiatives and guides Cancer Center leadership and faculty in their implementation
• Works with Cancer Center leadership on Cancer Center Support Grant (CCSG) annual non-competing renewals and the competing continuation renewals
• Manages programs for cancer research training and education (including training grants)
• Assists with the development of processes for efficient operations, including databases and other systems to track information and generate reports as needed
• Reviews and archives documents and records per records management policies and procedures
• Manages the Cancer Center’s social media accounts
• Manages and updates the Cancer Center web pages
• Responsible for the preparation of training grant applications and progress reports in compliance with agency and institutional policies and guidelines before submission

• Assists with financial tracking and reporting
• Serves as a primary point of contact with internal and external stakeholders for Cancer Center collaborative projects

Education and/or Experience:

• Bachelor’s degree and five years’ progressively responsible operations experience or an equivalent combination of education, training, and experience from which comparable knowledge, skill, and abilities have been attained required
• Advanced degree and seven years’ experience preferred
• Experience with NCI-designated Cancer Center administration or managing large collaborative grants preferred
• Experience with research administration, including preparation of grant proposals, funding agency requirements, and budgets preferred

Knowledge, Skills and/or Abilities:

• Knowledge and ability to interpret grant requirements/regulations and funding agency guidelines
• Ability to maintain a calm and composed demeanor, exercising sound professional judgment and absolute discretion to address sensitive issues effectively
• Effectively and diplomatically communicates with all levels of management, administrative and scientific staff among internal and external institutions
• Ability to use sound judgment in determining and managing competing priorities
• Works independently with minimal supervision and under strict deadlines while managing a variety of projects of various complexities
• Possesses strong analytical, time management, and organizational skills, excellent verbal/written communication and interpersonal skills, professional proficiency in Microsoft Office, Adobe Photoshop, and the ability to learn department-specific computer systems as needed
• Embody the Institute’s core values of Commitment, Collaboration, Communication, Community, and Compassion
• Must show proof of full vaccination against COVID-19

Supervisory Responsibilities:

No, this position does not have any formal supervisory responsibilities

Sanford Burnham Prebys Medical Discovery Institute is an Equal Opportunity employer – M/F/Veteran/Disability – committed to the hiring, advancement and fair treatment of all individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status as designated by federal, state or local law. For additional information about your rights as an applicant, click HERE.