Temporary Assistant
Ball State University
Muncie, IN
Job posting number: #7116739 (Ref:BSU34815)
Posted: November 23, 2022
Application Deadline: Open Until Filled
Job Description
Provide and coordinate administrative assistant support to the Associate Directors; communicate with prospective students, baccalaureate and graduate students; manage and communicate phone calls and emails; process information and perform data entry; maintain and update confidential information; review, track and monitor compliance with health clearance and criminal background check requirements for baccalaureate and graduate students.
Job Function:
Provide and coordinate administrative assistant support to the Associate Directors; communicate with prospective students, baccalaureate and graduate students; manage and communicate phone calls and emails; process information and perform data entry; maintain and update confidential information; review, track and monitor compliance with health clearance and criminal background check requirements for baccalaureate and graduate students.
Minimum Education:
Associate degree or equivalent.
Preferred Education:
Bachelor’s degree
Minimum Experience:
One year of related office administration experience.
Preferred Experience:
Over one through three years of related office administration experience with Microsoft Office and database software; excellent written and verbal communication skills, analytical skills and decision-making skills.
Duties and Responsibilities:
- Provide and coordinate administrative assistant support for the assigned Associate Directors.
- Communicate with prospective students, baccalaureate and graduate students.
- Manage and communicate phone calls and emails; process information and perform data entry.
- Maintain and update confidential information.
- Review, track and monitor compliance with health clearance and criminal background check requirements for baccalaureate and graduate students.
- Complete training with American DataBank.
- Perform related duties as assigned; maintain regular and predictable attendance.
At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.
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