Job Description

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.


Departmental Overview

The Departments of Molecular and Cell Biology (MCB) and Integrative Biology (IB) together are among the largest academic departments at UC Berkeley. By several measures (including number of faculty and students, budget, and assigned square feet), these departments are larger than many UCB colleges and schools. The two departments represent over 150 faculty FTE (including Adjuncts, Professors of the Graduate School, active emeriti and 13 HHMI professors); 200 postdocs and other research positions; 370 graduate students; 100 department staff members; and 8 recharge centers. Financial resources include approximately $55M in annual extramural funding (which accounts for over half of the total sponsored research awards in the College of Letters & Science) and over $40M other fund sources. The department has 1,800 declared undergraduate majors (the largest majors on the Berkeley campus) and a total annual enrollment in classes of ~20,000. Department personnel are currently housed in seven buildings located in three widely separated parts of the campusThis position resides within the Biological Sciences Divisional Services (BSDS) and reports to the Procurement Manager who is responsible for the oversight and management of the stockroom functions for the Departments of Molecular and Cell Biology and Integrative Biology at two locations (e.g., LSA, and Barker Hall). The primary responsibilities of this position include: departmental receiving and delivery, stockroom receiving and restocking, customer service, mail delivery, inventory, and keeping the stockroom clean and orderly.This position also provides backup to department operation as needed.


Application Review Date

The First Review Date for this job is: January 5, 2023


Responsibilities

Receiving and delivery, mailroom, general housekeeping
Serve as primary receiving and distribution contact for BDS and various recharge units. Communicate issues and coordinate receiving services with campus central receiving, Lawrence Berkeley National Lab, Helen Wills Neuroscience, EH&S, the College of Chemistry, Plant & Microbial Biology, various vendors and shipping companies to ensure the proper receipt of supplies and equipment, the timely delivery of live animals or biological materials through a shared loading dock facility.
Inspect and verify condition and quantity of received items; maintain accurate manual and computerized record of received items and receiving activities. Note discrepancies, damages and backorders.
Match incoming shipment packing slips with purchase orders; log the status of the receipt into the BDS receiving/purchasing system.
Forward documentation to Financial Services for voucher approval in BFS.
Use department vehicle deliver shipments to campus locations, the same day that they are received, obtain necessary signatures upon delivery.
Deliver intradepartmental mail, US mail, and special orders to various locations on campus using the battery powered vehicle.
Storekeeping and other assignments
Assist customers in the locating and checking out of items in the stockroom; receive goods for the stockroom in the same manner and procedures specified for the general receiving duties. Produce accurate barcodes for incoming items, stock appropriately
Inspect current items and restock as necessary; enter data into computerized inventory system (POSIM: Point of Sales and Inventory Management System)
Conduct annual physical inventory of the stockroom
Assist with purchasing tasks such as placing orders, data entry, approving invoices, and month end procedures.
Conduct daily cycle counts of merchandise, research discrepancies, maintain organized files of reports for reference
Input and maintain customer accounts
Serve as primary contact for the copiers in 4 buildings; replenish paper supplies and ink cartridges, perform routine maintenance, call for service.
Serve as primary contact for the maintenance of Departmental electric vehicles; check tire pressure and re-inflate as needed, facilitate necessary repairs.
Prepare items for shipping and process returns; general housekeeping
Process items for shipping or returning through UPS, ensuring the packages are being sent to the appropriate vendors or addresses
Return shipping containers for recycling, via the post office, to the appropriate vendors
Keep the receiving area and loading dock clean and orderly to maintain a safe working environment; promote operational efficiency and safe practices

Required Qualifications

Good oral/written English communication skills
Attention to detail and ability to perform mathematical calculations
Accuracy in data entry and ability to keep detailed, accurate records and maintain filing systems
Excellent customer service skills in high demand situations
Ability to interface and work with students, staff, faculty, drivers and vendors.
Ability to manually lift and move items up to 75 lbs.
Computer proficiency in Word and Excel
Educatin/Training:
High School diploma or equivalent.

Preferred Qualifications

Retail store experience preferred, including the use of a point-of-sale inventory management system.
Familiarity with Filemaker and writing HTML