Research Administration Specialist

Baylor College of Medicine

Houston, TX

Job posting number: #7121859 (Ref:14496-en_US)

Posted: January 24, 2023

Application Deadline: Open Until Filled

Job Description


The Research Administration Specialist will assist the pre-award team in preparing and submitting pre-award grant applications, including developing timelines, drafting and preparing reports and ensuring the grants meet specific NIH or foundation guidelines. The pre-award team submits 430+ grant applications a year and brings in ~$40 million in extramural funding on an annual basis. 

Primary role will be to assist Pediatric Hematology/Oncology Faculty with submission of grants for external funding of their research projects. Specific tasks include: grant development, grant submission tracking, grant budget development, editing/reviewing grant content to ensure compliant with sponsor instructions, and routing grant application through the department and sponsored programs office for review.

Job Duties

  • Assists Pediatric Hematology/Oncology Faculty with submission of grants for external funding of their research projects.
  • Submits and monitors applications through the grant life cycle to include interpreting requirements and making recommendations to supported faculty.
  • Develops and prepares grant budgets.
  • Develops and prepares Other Support grant funding documents.
  • Contributes to developing and monitoring grant project timelines.
  • In collaboration with the Sponsored Programs Office, create sub-contracts and other relevant documents.
  • Tracks and communicates NIH guidelines regarding progress report and close out documents.
  • Ensures that each application is in compliance with sponsor guidelines, the budget complies with college and sponsor requirements, and that all required sections of applications are complete and submitted in a timely manner. 
  • Creates grant related budgets for application submission.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor’s degree. No experience required with Bachelor’s degree or Certified Research Administrator certification through the Research Administrators Certification Council (RACC).
  • Prior grant submission experience and advanced organizational skills preferred.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.

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More Info

Job posting number:#7121859 (Ref:14496-en_US)
Application Deadline:Open Until Filled
Employer Location:Baylor College of Medicine
United States
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