Job Description

Have you always wondered what it would be like to work on a University Campus? Are you self-driven, collaborative, and open to learning different technologies? Join the University of Southern Maine’s Mathematics and Statistics Department and become a key member of the team.

This Administrative Specialist position will pay a starting rate of $17.69/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is full-time, working 8:00AM – 4:30PM, Monday – Friday and is located on our Portland Campus.

The successful candidate should be cooperative, dependable, and able to work well with others, both staff and faculty in a diverse department, as well as throughout the University. This position will interact with students, faculty, and the general public, requiring the willingness to be helpful and patient while maintaining a high degree of professionalism and confidentiality in all circumstances.

Additional job duties and responsibilities include:

Maintaining attention to detail.
Providing customer service that often requires researching a question and responding to that request in a timely manner.
Managing and completing projects with varied deadlines.
The ability to triage work and deadlines.
Ensuring tasks are complete and deadlines are met.
Anticipate additional tasks or problems that might need attention.
Managing an office for a department that generates the highest number of student credits hours in the College.
The successful candidate should have a high level of competency in Microsoft Office. In addition, the successful candidate would need to get familiar with various software applications and administrative software tools the University utilizes. These software applications include, but are not limited to, the MaineStreet database (student records and other academic records, department budgets and purchasing, MaineStreet Queries for analytic assessments, Course Scheduler, Contract Generator, Word Press, SmartSheet, Concur, and eCampus.

This position provides a terrific opportunity to pursue a Bachelor’s or advanced degree through the university’s generous tuition waiver benefit.

The University of Southern Maine is committed to developing a diverse faculty, staff, and student body. It embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. Our Office of Equity, Inclusion and Community Impact supports the University of Southern Maine’s DEIA and Community Impact focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.

The University of Southern Maine is committed to building a culturally diverse team of leaders, faculty, and staff. Multilingual applicants would be an asset to this role. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.

We live our USM Service Promise: Student Focused Every Day. We are looking for a team member who understands that promise and supports our core values: Respect & Care, Integrity, Equity and Responsiveness.

The University of Maine System provides a highly competitive benefits package that includes: holidays, vacation and sick time; health, dental and vision insurance; life insurance; short and long term disability insurance; a tuition waiver program for employee and eligible dependents; a 403(b) retirement plan; and more. Click on our Benefits Information Summary to learn more.

Qualifications:
High school diploma or equivalent (G.E.D.)
Two years of administrative support or comparable experience
Ability to work well with many people at all levels
Computer proficiency (ex. MS Office, Google suite, web)