Senior Administrative Analyst
City of Hope
Job posting number: #7128576 (Ref:10020453)
Posted: March 15, 2023
Salary / Pay Rate: $33.63 - $52.13 / hour
Application Deadline: Open Until Filled
About City of Hope
City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.
Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope’s translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution. AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope’s specialized cancer expertise.
A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation’s “Best Hospitals” in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.
City of Hope’s commitment to Diversity, Equity and Inclusion
We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities. Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding. We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.
City of Hope’s mission is to “turn hope into reality.” Focused on eliminating cancer and diabetes, City of Hope has established itself as a world-class leader in transforming the future of health. The Strategy Vertical is at the center of building new businesses, revenue streams, and capabilities that will ensure City of Hope’s success in the future Each member of the Office of Strategy is a stakeholder in this work, with personal accountability for their role in building a successful future for City of Hope.
The diversity of workload for this position requires attention to detail, efficiency, flexibility, and the ability to prioritize tasks and meet deadlines for a wide variety of assignments. This staff member will perform a variety of professional, administrative, and financial duties and analysis functions in support of the day-to-day operations. Assists in resolving problems that have a significant impact on the overall goals for the City of Hope (COH) and Strategy Vertical.
Key Responsibilities include:
- Uses discretionary initiative and judgement in handling sensitive & confidential details, establishing priorities and resolving problems relating to day-to-day operations & administrative details
- Resolves routine and complex inquiries and problems requiring in-depth knowledge of company policies, procedures & projects in progress and apply a strategic lens associated with budget and fiscal operations.
- Conduct a variety of duties including administration, project management, operations and budget-related analysis using computer systems controlled by COH information systems department.
- Work with staff members across the Strategy Vertical in resolving project -related issues; interpret policies, expense workflows, and procedures to various staff members.
- Ensure Signature hierarchies are accurate for all department and operating units.
- Assist with monitoring, documenting, and maintaining data for any changes or variances to budgets and other related reports; maintain financial reports as needed including management performance reports, and summaries.
- Initiates issuance of project codes and signature hierarchy and maintain/validate listing. Works with Corporate Accounting and ERP team in fully setting up project codes and appropriate funding restrictions in for all requested items. Cross train, provide coaching and direction, and review work as requested.
- Serve as the primary point of contact within the Strategy Vertical for budget-related requests and/or when needing information on funding and project status.
- Responsible for tracking, coordinating, and reporting on FTE status, budget, and labor information while working with HR and Dept.
- Perform administrative tasks including maintaining and updating departmental processes and procedures.
- May be asked to compile statistical data or create charts and graphs from information; ability to work independently and produce accurate data, using dashboards developed in Excel, Tableau, and other available tools.
- Use City of Hope’s database. PeopleSoft General Ledger system, Resource Management data mart, Microsoft Word, Microsoft Excel and PowerPoint to prepare reports and presentations.
- Collaborate with the finance and resource management team in the preparation of both narrative and financial reports in relationship to financial and performance reporting.
- Works with multiple staff across the department, coordinates special projects and initiatives related to the department. Researches topics, analyzes data, and creates PowerPoint and other graphic presentations, as needed.
- Ability to maintain composure under pressure; ability to handle multiple interruptions; possess multitasking skills. Ability to complete projects timely and accurately is critical.
- Comfortable in adapting to new systems and current trends. Able to identify, investigate, analyze reporting and system requirements, potential enhancements or improvements and any discrepancy among processes that should be tracked and monitored. Research current trends and implement measures and procedures that can help improve process flows for colleagues and others in the daily routine.
Basic education, experience and skills required for consideration:
- Bachelor’s Degree. Experience may substitute
- 5+years related experience in business or administrative analysis in applying generally accepted accounting principles, personnel practices, and/or operational support.
- Practices a high level of integrity and honesty in maintaining confidentiality.
- As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.
City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.
Salary / Pay Rate Information:
Pay Rate: $33.63 - $52.13 / hour
The estimated pay scale represents the typical [salary/hourly] range City of Hope reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale is subject to change from time to time.
City of Hope is a community of people characterized by our diversity of thought, background and approach, but tied together by our commitment to care for and cure those with cancer and other life-threatening diseases. The innovation that our diversity produces in the areas of research, treatment, philanthropy and education has made us national leaders in this fight. Our unique and diverse workforce provides us the ability to understand our patients' needs, deliver compassionate care and continue the quest for a cure for life-threatening diseases. At City of Hope, diversity and inclusion is a core value at the heart of our mission. We strive to create an inclusive workplace environment that engages all of our employees and provides them with opportunities to develop and grow, both personally and professionally. Each day brings an opportunity to strengthen our work, leverage our different perspectives and improve our patients’ experiences by learning from others. Diversity and inclusion is about much more than policies and campaigns. It is an integral part of who we are as an institution, how we operate and how we see our future.