Job Description

Statement of Job:
Are you passionate about working with a team of professionals to support students? Do you have strong organizational, time management, and customer service skills? Join the University of Southern Maine’s Chemistry and Physics Departments and become a key member of the team.

This Administrative Specialist position will pay a starting rate of $17.69/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is full-time, working 8:00AM – 4:30PM, Monday – Friday and is located on our Portland Campus.

The successful candidate should be cooperative, dependable, and able to work well with others, both staff and faculty in a diverse department, as well as throughout the University. This position will interact with students, faculty, and the general public, requiring the willingness to be helpful and patient while maintaining a high degree of professionalism and confidentiality in all circumstances.

Additional job duties and responsibilities include:

Maintaining attention to detail.
Providing customer service that often requires researching a question and responding to that request in a timely manner.
Managing and completing projects with varied deadlines.
The ability to triage work and deadlines.
Ensuring tasks are complete and deadlines are met.
Anticipate additional tasks or problems that might need attention.
Managing an office for a department that generates the highest number of student credits hours in the College.
This position provides a terrific opportunity to pursue a Bachelor’s or advanced degree through the university’s generous tuition waiver benefit.

The University of Southern Maine is committed to developing a diverse faculty, staff, and student body. It embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. Our Office of Equity, Inclusion and Community Impact supports the University of Southern Maine’s DEIA and Community Impact focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.

The University of Southern Maine is committed to building a culturally diverse team of leaders, faculty, and staff. Multilingual applicants would be an asset to this role. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.

We live our USM Service Promise: Student Focused Every Day. We are looking for a team member who understands that promise and supports our core values: Respect & Care, Integrity, Equity and Responsiveness.

The University of Maine System provides a highly competitive benefits package that includes: holidays, vacation and sick time; health, dental and vision insurance; life insurance; short and long term disability insurance; a tuition waiver program for employee and eligible dependents; a 403(b) retirement plan; and more. Click on our Benefits Information Summary to learn more.

Qualifications:
High school diploma or equivalent (G.E.D.)
Two years of administrative support or comparable experience
Ability to work well with many people at all levels
Computer proficiency (ex. MS Office, Google suite, web)
Other Information:
To apply please click on "APPLY FOR POSITION" at the bottom of this page or by visiting USM Jobs.

You will create an applicant profile, complete an application, and upload a cover letter and resume/curriculum vitae. Finalist candidates will be asked to provide a list of the names and contact information for references.

We will examine candidate packages on an ongoing basis as they are submitted.