Job Description

Do you know the difference between a warranty and a representation, indemnification and insurance? Do you like to make sure things are done right, and your contracts are water-tight? Are you a Utah fan, or willing to become one? Come work for the Purchasing & Contract Management Team at the U!

Public procurement touches the lives of everyone in the state, especially here on campus: from facilities construction to laptops, health services to libraries, and all the awesome on-campus events. By working as a contract manager at the U, not only will you be able to help protect the University, but you will also shape the university and the community for years to come.

The University of Utah is not only the flagship institution in the state, but it is one of the largest employers as well. This means that there are incredible opportunities when you come work for us. Here in procurement, we value employees. We not only provide great work-life balance, we have remote working, and incredible professional development opportunities. If you are interested in pursuing a degree, you get reduced tuition for you and your immediate family! We have an internal certificate program and work with national procurement organizations on courses and certifications.

Our team enjoys working together and accomplishes amazing things. Some of our guiding principles, are that we are all on the same team (we help and support one another and the campus) and we find a legal way to say yes (you can get creative in solving new challenges).

You will interpret procurement policies and laws to ensure actions are in accordance with University policies and the State of Utah State Procurement Code and counsel department leaders on the best course of action.

Some of the amazing benefits you get working for the university include:
· Opportunity to work at a prestigious medical research-oriented campus.
· Incredibly beautiful campus, an urban forest that is a dedicated State Arboretum.
· Tuition reduction after 6 months of employment with options for children and spouses.
· In house certification programs.
· Hybrid work schedules that include work from home.
· Generous paternity and maternity leave.
· Generous birth and adoption coverage.
· Access to gym for nominal fee.
· Free entrance to Red Butte Gardens and Natural History Museum.
· Ability to contribute to retirement accounts.
· 14.2% retirement contribution starting on day one.
· Discounts with some local companies.
· Charming co-workers (some with great or terrible puns or “dad” jokes).
· Outstanding Health & Wellness Benefits.
· Employee Assistance Program
· Family and Medical Leave Act (FMLA)
· Flexible Spending Accounts (Health and Dependent Day Care)
· Health Care Plan (Medical and Dental Coverage)
· RedMed Employee Health Clinic
· WellU Wellness Program
· U Be Well
· Accidental Death and Dismemberment
· Disability Insurance (Short Term and Long Term)
· Life Insurance
· Travel Assistance
· Workers Compensation Insurance
· Retirement Plan
· Supplemental Retirement Plans
· Retiree Benefits
· Holiday Calendar
· Home and Auto Insurance
· Hyatt Legal Plan
· Paid Leave Time
· Tuition Reduction
· Utah Education Savings Plan (my529)

Under supervision, responsible for planning, administrating, organizing, directing and/or controlling all aspects of competitively bid and commercial contracts that may be associated with highly visible programs and departments within the University of Utah such as university wide contracts.

Administration includes fixed priced bids and proposals that results in a contract, service and maintenance contracts, state, federal, and other inter-local/ governmental contracts
Responsibilities
1. Monitor implementation of university and/ or departmental contracts.
Work with buyers and departments in the development of strategic sourcing opportunities that may result in a university-wide contract(s).
2. Provide guidance and instruction to ensure compliance with state, federal, and local authority contract requirements, procedures, regulations and good business practices.
3. Provide assistance as directed with negotiating vendor terms and conditions.
4. Provide contract documents for legal review.
5. Acts as a liaison to proactively engage with internal departments, customers, stakeholders and suppliers to process contract renewals, extensions, re-assignments, and cancellations or terminations.
6. Review procurement policies, laws, guidelines, requirements and codes to ensure that actions taken are in accordance with University policies and state or federal laws.
7. Ensures that all required documents such as bidding documents, pricing schedules, insurance certificates, bonding requirements, renewal, extensions, terminations and other required documents are maintained within the contracts management system.
8. Maintain contract files according to university, state and federal retention schedule requirements.
9. Acts as a liaison between vendors and departments and advises departments on contracting processes.
10. Provide and develop training and guidance to university staff and departments.
11. This position coordinates multiple contracts throughout the university that are large in scope. Candidate will interact with the Office of General Counsel and campus departments with contracting issues, with the goal of reducing problems that may result in a delay in delivery of desired goods and services.
The candidate must have the ability to interface with internal and external customers and to promote compliance to all University policies and procedures and relevant federal and state laws.
12. Perform Senior Buyer functions, which may include specific commodities, special assignments, and strategically sourced needs required by the university. Buyer functions will include contract support for the duration of the contract term defined by the procurement process.
13. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Minimum Qualifications
Requires an associate’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience) and 2-4 years of experience in the field or in a related area. Familiar with relational database concepts, and client-server concepts.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education) preferred.

Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors.

Master’s degree in a related area may be preferred.