Administrative Support Assistant, Climate Change Security (Experienced) Hybrid

Sandia National Laboratories

Albuquerque, USA

Job posting number: #7195066 (Ref:Sa692091)

Posted: November 18, 2023

Job Description

Bidder Eligibility: This Limited Term Employee (LTE) position is a temporary position for one year term, which may be renewed at Sandia's discretion up to a maximum of seven years. Individuals in LTE positions may bid on regular Sandia positions as internal candidates, and in some cases may be converted to regular career positions during their term if warranted by ongoing operational needs, continuing availability of funds, and satisfactory job performance. Level promotions (Member to Senior, Member to Principal, and Senior to Principal) may be permitted, but are not guaranteed, on this requisition. Employees must remain in their current position for one year before applying for a new position, with the exception of student interns. Application of this requirement will not supersede collective bargaining agreements. See collective bargaining labor agreements for represented bidder eligibility requirements for represented employees. About Sandia: Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs: + Challenging work with amazing impact that contributes to security, peace, and freedom worldwide + Extraordinary co-workers + Some of the best tools, equipment, and research facilities in the world + Career advancement and enrichment opportunities + Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home) + Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance* World-changing technologies. Life-changing careers. Learn more about Sandia at:*These benefits vary by job classification. What Your Job Will Be Like: Are you an enthusiastic and dedicated administrative professional eager to make an impact? We are seeking an administrative support assistant for a new, evolving position supporting Sandia’s Earth Science Research Foundation (RF) and FORCEE student internship program. The position is in Sandia’s Climate Change Security Center (8900), which is dedicated to “accelerating innovations to save our planet.” The Future of Research in Climate, Earth, and Energy (FORCEE) intern institute hosts about 100 students each year and provides them with the opportunity to pursue their passion for taking on challenges in decarbonization, earth sciences, climate change, and many other related topics. The Earth Science RF stewards Sandia’s earth science research capabilities by investing approximately $7 million per year in discretionary research led by Sandia staff and university collaborators. This position will provide support to each of these important programs as described below. The person selected for this position will work closely with the Earth Science RF senior manager and the FORCEE manager, and she/he will be partnered with a business professional for mentorship. The selected applicant can work a combination of onsite and offsite work. The selected applicant must live within a reasonable distance for commuting to the assigned work location when necessary. Applicants on this requisition may be interviewed by multiple organizations at Sandia National Laboratories. On any given day, you will + Perform administrative support tasks for FORCEE, including assisting in student hiring, onboarding, and program activity coordination (e.g., organizing tours and lectures) + Perform administrative support tasks for the Earth Science RF, including tracking portfolio costing, coordinating proposal and project reviews, and organizing the annual board meeting + Partner with other Sandia student internship program staff to identify best practices and develop and implement an annual operations plan for FORCEE + Assist in the production of FORCEE recruiting materials and Earth Science RF presentations + Provide guidance, interpretation, and administrative assistance on a wide variety of procedures Qualifications We Require: + High School Diploma +3 yrs. relevant experience + Knowledge of and experience with general administrative services and activities + Experience with common Microsoft office software + Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail + Ability to model behaviors that reflect Sandia's core values + Demonstrated analytical skills + Ability to effectively work in a team environment and interact with all levels of internal and external personnel + Ability to obtain and maintain DOE “L” clearance Qualifications We Desire: + Excellent customer service skills + Proficiency with Sandia financial processes and software + Experience with Sandia’s Laboratory Directed Research program processes + Prior experience organizing and hosting organizational functions (e.g., workshops, board meetings, etc.) + Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities About Our Team: Sandia’s climate science and analysis group, Organization 8930, brings leading science and engineering capabilities to advance our understanding of climate change and how it impacts our national and global security. The group has several dozen researchers and field engineers with expertise in atmospheric science, hydrology, energy-water systems analysis, climate modeling and impact analysis, and Arctic field operations. Posting Duration: This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time. Security Clearance: Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE L-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted. Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law. NNSA Requirements for MedPEDs: If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs. If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date. Job ID: 692091

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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