Sr. Administrative Support

City of Hope

Duarte, CA

Job posting number: #7248820 (Ref:10026105)

Posted: May 29, 2024

Salary / Pay Rate: $24.90 - $34.86 / hour

Application Deadline: Open Until Filled

Job Description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

We are actively seeking Senior Administrative Support in the Department of Stem Cell & Regenerative Medicine to provide comprehensive support. This position requires a high level of professionalism, organization, and the ability to work independently with minimal supervision. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes, and develops custom reports. Requires thorough knowledge of company policy, organization, personnel, and services. The successful candidate will be adept at managing a variety of administrative tasks to ensure smooth and efficient operations.

As a successful candidate, you will:

  • Organizes & expedites flow of work through administrator’s office; initiating follow up action as appropriate.
  • Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
  • Establishes, maintains & has frequent access to confidential files, logs & records.
  • Assists in planning & organizing special projects.
  • Coordinate and book travel, including flights, accommodations, and itineraries.
  • Orders laboratory and office supplies using the eProcurement system in Peoplesoft ERP and reconciles charges to ensure items are received.
  • Prepare and distribute minutes of meetings promptly and accurately.
  • Processes contracts within NTract as needed, working with vendors, OSR, OTL, Contract Management, and Legal.
  • Assists department administrators with new employee onboarding.
  • Oversee and manage complex calendars, schedule meetings, and ensuring optimal time management.
  • Create and develop custom reports as needed. Initiates all business-related expense reimbursements including membership due renewals, travel reimbursement. Maintains detailed accounting of all expenses.
  • Operate with a high degree of independence and minimal supervision.

Your qualifications should include:

  • High school diploma or GED
  • 3-5 years responsible secretarial or clerical experience in a professional environment.
  • Proven experience in an administrative role, preferably at a senior level.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to develop custom reports using various software tools.
  • Attention to detail and accuracy.
  • Ability to handle sensitive information with discretion.
  • Strong problem-solving abilities and the capability to work independently.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

Additional Information:

COH employees may apply for a transfer or promotion to job openings for which they meet the minimum qualifications if they meet the following criteria:

  • Employed at COH in current role for at least one year, unless otherwise stipulated in anapplicable collective bargaining agreement.
  • Are in good standing and have no current performance issues.

To learn more about our Comprehensive Benefits, please CLICK HERE.

Salary / Pay Rate Information:
Pay Rate: $24.90 - $34.86 / hour

The estimated pay scale represents the typical [salary/hourly] range City of Hope reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale is subject to change from time to time.

City of Hope is a community of people characterized by our diversity of thought, background and approach, but tied together by our commitment to care for and cure those with cancer and other life-threatening diseases. The innovation that our diversity produces in the areas of research, treatment, philanthropy and education has made us national leaders in this fight. Our unique and diverse workforce provides us the ability to understand our patients' needs, deliver compassionate care and continue the quest for a cure for life-threatening diseases. At City of Hope, diversity and inclusion is a core value at the heart of our mission. We strive to create an inclusive workplace environment that engages all of our employees and provides them with opportunities to develop and grow, both personally and professionally. Each day brings an opportunity to strengthen our work, leverage our different perspectives and improve our patients’ experiences by learning from others. Diversity and inclusion is about much more than policies and campaigns. It is an integral part of who we are as an institution, how we operate and how we see our future.

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More Info

Job posting number:#7248820 (Ref:10026105)
Application Deadline:Open Until Filled
Employer Location:City of Hope
United States
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