Job Description

Programs Manager

06-May-2025
Programs Manager

Harvard Medical School

68220BR

Job Summary

Established in 1996, through a gift from Count Giovanni Auletta Armenise, the Armenise-Harvard Foundation was the result of his desire to "establish multidisciplinary, basic science research that will support leading scientists at Harvard Medical School and at foremost institutions in Italy, in the pursuit of knowledge and scientific discovery for the benefit of humankind…" Through individual and institutional grants, fellowship programs, symposia and scientific meetings, the Foundation promotes collaboration and scientific discovery in Italy and the U.S. Further information: http://www.armeniseharvard.org.

The Programs Manager ("PM") reports to the Executive Director of the Foundation and oversees initiatives in Italy and at Harvard Medical School, including our largest individual grant (Career Development Award), with an annual spend of between USD 1.4-1.6M, and involving the recipients of the award (approx. 35 as of 2024, plus one or two new grantees every year) and their host institutions. In doing so, the PM executes a central part of our mission, with oversight for administration, operations, and key contributions to communications, outreach and creating partnerships. The CDA program involves a growing group of PIs, and the PM maintains connection with them, as well as additional program recipients, regularly reviewing labs and their host institutes. In addition, they serve as primary contact between the Boston office and our Italian Public Relations office, as well as our website manager in Italy. This individual seeks fundraising to support current programs and new initiatives. Represents the Foundation both in private and public meetings.

Position Description

General portfolio management

Works with Executive Director to develop and implement a strategy and programs for the Foundation's sustainability and growth with a focus on Italian programs: (a) Fundraising to finance new Foundation initiative (b) Generation of new leads and establishes priorities for new programs and partnerships (c) Strategic planning to identify areas of need and solutions within basic science research (d) Goal setting and metrics to evaluate the programs impact (e) Strategic planning to increase public awareness of the Foundation's work (f) Contribution to public relations and media initiatives

Program Portfolio Management

1. Independently runs, administers and manages the Calls for all programs including: (a) call for application preparation, communication, and posting (b) potential candidates' inquiries resolution (c) collection of applications' documents (d) eligibility and completion verification for each application (e) collation and distributions to reviewers (f) collection and elaboration of reviewers' evaluation (g) organization of interviews of selected candidates (including logistics and meeting management) (h) preparation of feedback letters and all other relevant communications with interested parties (i) coordinates review committees (including Italian Scientific Advisory Committee, GAHF Airalzh Mid-Career Award, INF-ACT Foundation Mid-Career Award, Summer Fellowship) and the identification of new members (j) sends requests for annual and final reports form the sponsored scientists

2. Independently manages relationships with sponsored scientists and host institutes: (a) primary contact for Italian institutes involved in Foundation programs (b) provide administrative support for Foundation grantees in Italy (c) organizes, executes and reports on annual lab visits to current and post awardees

Strategic Partnership and Outreach

1. Independently monitors and implement communication tools and strategy: (a) Supervises preparation of quarterly newsletter (b) Key designer of Foundation symposia and meetings (c) Represents the Foundation at occasional scientific and public affairs meetings (d) Ensures Foundation's website is up-to-date and maintained properly (e) Reports on programs to the Foundations Scientific Advisory Board and Board of Trustees (f) Provide translation of written communications, as needed (g) Works closely with the Public Relationship Office

2. Independently implement existing partnership and identifies new ones: (a) Identify and develop new contacts re: faculty support, inter-agency involvement (b) Prepares presentations for outreach

Staff Oversight

(a) Supervises the staff of the Public Relations Office, negotiates their renewal contract, ensures their work is complete and timely (b) Supervises the Website Manager, negotiates their renewal contract, ensures their work is complete and timely

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' experience

Additional Qualifications and Skills

• Master's degree (or equivalent)
• PhD in STEM preferred
• Verbal and written fluency in both Italian and English
• Regular travel across Italy is required
• Strong passion to support scientific research
• Excellent organizational and communication skills; strong work ethic; good team player; strong diplomatic skills; mature; professional attitude; data oriented, able to work independently; personable; comfortable working with the scientific community
• Knowledge and understanding of the Italian research and academic system preferred

Working Conditions

• Working remotely, frequent travel in Italy required
• Few travels to the USA possible

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)

Work Format Details

This position is based in Boston, but the work may be done primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/benefits-wellbeing) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

359057 Admin Dept/Program Admin

Work Format

Remote

Sub-Unit

------------

https://hr.harvard.edu/salary-ranges#ranges

057

Department

Armenise-Harvard Foundation

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Education, Identity

Commitment to Equity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

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