Job Description

Job Description
This Memphis based position is responsible for the planning, coordination, and execution of capital improvement projects across the University of Tennessee System. This position manages projects from initial scope development through design, construction, and closeout. The Project Manager ensures that projects are completed in accordance with institutional goals, design and construction standards, applicable building codes, and State Building Commission (SBC) policies. The role involves close collaboration with design professionals, contractors, campus stakeholders, and system leadership to ensure successful project delivery.



Responsibilities
Specific duties and responsibilities include, but are not limited to, the following:


Capital Project Management

Manage assigned capital projects through all phases including planning, programming, design, procurement, construction, and project closeout.
Assist in the development of project scopes, budgets, and schedules in collaboration with campus partners and university leadership.
Review design documents at each phase for quality, alignment with user needs, budget adherence, and constructability.
Coordinate the procurement process for design and construction services, including preparation of bid documents and evaluation of proposals.
Monitor construction progress through site visits, inspections, project meetings, and ongoing communication with contractors and consultants.
Administer project contracts, including processing RFIs, change orders, submittals, pay applications, invoices and state required documents.
Maintain accurate and thorough project documentation, ensuring records are up to date and compliant with University and State requirements.

Stakeholder Coordination

Serve as the primary point of contact for assigned projects, communicating regularly with campus stakeholders to ensure alignment and clarity.
Collaborate with Campus Facilities Services, User-groups, IT, and other departments to coordinate technical requirements.
Support campus move-in coordination, operations handoff, and warranty period oversight following project completion.

Quality Assurance & Closeout

Oversee the punch list process and ensure all items are resolved prior to project close.
Ensure proper delivery of final project documentation including as-built drawings, warranties, operations
manuals, and training materials.
Participate in post-occupancy evaluations to capture lessons learned and support continuous improvement.
Qualifications
Bachelors degree and a minimum of 5 years' experience as a registered professional (architect or engineer) is required.

Additional skills, experiences, and qualifications include:

Strong organizational and time management skills.
Proactive problem-solving abilities with attention to detail.
Ability to interpret technical documents and communicate effectively with both technical and
non-technical audiences.
Collaborative and service-oriented approach to supporting campus partners and institutional objectives.
Preferred

Experience in a professional design firm.
Experience in Facilities associated with higher education.
Experience working within higher education or a public institutional setting.
Familiarity with State Building Commission policies and Tennessee public procurement procedures
Application Process
For full consideration, applications should be accompanied by a letter of interest, a resume, and three professional references. Review of applications will begin immediately.